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Through this proof of concept project, a range of handwritten documents were run through Clio and through a range of checks and balances, the results of the AI transcription far exceeded the expectations that were set by QSA, with around 80% of the transcriptions being above average or better.

The resultant transcriptions were then passed on to the Queensland State Archives team, where they were able to integrate the results into their existing crowd-sourcing program to further check and review the results.  This reduced the time it took to transcribe the archives, and made it possible to include more materials in the launch of the Frontier Wars material.

You can read more about this project in our blog.

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A number of these scanned forms were run through Clio in two runs – the first run saw the system return a lower accuracy of 73%, but after working through the forms and tuning the models in the AI system, we were able to get it to between 93% and 99% in the second run.

This approach of using a targeted and specific AI tool helped the Department of Environment, Parks and Water Security to capture information from field sheets in a much faster, less error-prone method than the current manual system that they previously employed.

You can read more about the project on our blog.

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The systems that were developed as part of this work includes:

• Data Submission – a means to deliver data into the BIO systems, which includes a data submission form that enables data providers to map their data to data standards, 
• Data Curation and Storage – the main engine of the BIO systems, this is where data is received, stored and actively curated by the BIO team members, 
• Data Delivery – delivering the key system for the interface with the BIO data, which was designed with Liquid Interactive, and
• Taxonomic Names Management – a separate system (Nomos) was developed to assist the WA taxonomic names regulators in managing taxonomic names.

This project implemented the designs and plans that were created in the previous project, and has delivered an innovative and robust biodiversity repository for Western Australia.

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• A Gap Analysis Report – reviewing the work done to date, and documenting the current state of BIO, 
• An Information Architecture Report – determining the future state for the data workflows and management for BIO, 
• A Technical Architecture Report – determining the future state of the technology that could be utilised to deliver the systems for BIO, and
• A Work Packages Report – creating a roadmap for the BIO team to use to move from the current to the future state, and to determine how best to deliver these components.

This project delivered a number of additional benefits for the BIO team, including providing support for the existing staff, advice on a range of topics and was delivered on time and budget.

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The Collection Online platform launched in November 2021 after extensive development and beta-testing by the Gallery community, has also been realised to make artworks, images and content more easily discoverable and accessible to audiences everywhere. QAGOMA’s Collection Online now consists of over 100 000 pages, including more than 20 000 object pages, with weekly releases of new content and monthly releases of additional features, including digital stories, behind-the-scenes content, artist videos and high-resolution imagery. 

Since its launch, visitor access to the Collection has increased fivefold.  This project continues to be a project we are involved in and we continue to support the QAGOMA team, helping them to develop their expertise in this area.

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Due to each map containing large spaces of blank edges the idea was to use multiple spatial processes to compress, clip, and tile thousands of highly detailed maps into one usable product on the web.

Users are now able to interact with these maps here and have the ability to search for an address, zoom/pan into highly detailed levels, and click an area to download the full map (either as a JPEG or GeoTIFF).

You can read more detail about project delivery in the accompanying blog.

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The internal Archival Management System (ArchivesSpace) went live at the end of June 2020, along with a new public interface for searching the archives (ArchivesSearch), and a new system to support Queensland agencies (ArchivesGateway).  While some of these systems are restricted access (ArchivesGateway and ArchivesSpace), ArchivesSpace can be directly accessed by the public.

Gaia Resources continues to maintain a presence in supporting the operational side of these systems through an ongoing support contract, whereby we provide support, maintenance, enhancements and an evergreening service to keep the systems up to date.

You can read more about this project in our announcement blog.

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The new submissions portal complements DWER’s existing online repository of land-based biodiversity surveys in Western Australia, known as the Index of Biodiversity Surveys for Assessments (IBSA).

The objective of IBSA is to capture and consolidate data contained in biodiversity survey reports to support assessments and compliance under the Environmental Protection Act (1986). The survey data and reports are available for everyone to download from the IBSA repository, improving environmental outcomes via improved quality of data for assessment, a broader decision-making base for regulators, an expanded knowledge base of WA’s flora and fauna and improved availability of environmental information for the community.

For the IBSA Submissions portal we developed two web-forms:

• initial form for proponents to enter metadata and upload reports and spatial files,
• subsequent form for an approver to digitally sign-off on the metadata and files to complete the submission.

The initial web-form automatically validates files on upload and immediately alerts the proponent when information or files do not meet the IBSA data standards. This makes completing the process very responsive for the proponent and provides greater consistency in the submissions process. It also provides efficiency gains for the DWER officers, significantly reducing the time they need to spend checking IBSA submissions, which results in time savings for the broader environmental assessment process.

We developed the web-forms using the Angular framework with Material Design for user interface elements and Terradata Covalent for web widgets.

IBSA Submissions Architecture Summary

While the portal workflow is relatively simple at this stage (two forms), it has a flexible design that can be expanded to accommodate more complex workflow steps if required. The project was designed and delivered within a three month period, including significant testing rounds, and is now live at IBSA Submissions.

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After the program concluded there were a number of iterations, design improvements, and customer testing rounds which led to the development of Q-Album, which went live with a soft launch in late 2019. Q-Album hosts over 500 historic collection items from the collection, and has now been opened to community groups across Queensland to contribute their historic items to build a community resource. The platform includes comparisons between historic photos and modern street views; digitised archival materials; publishing workflows between community groups and QSA; mapping tools; tag-based taxonomies of content; organisational profiles; and cross-referencing to TROVE and other historic data sources.

View Q-Album

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The program is managed by the Department of Biodiversity, Conservation and Attractions (DBCA) and is delivered in partnership with seven regional Natural Resource Management (NRM) groups. The program currently has almost 2000 properties across Western Australia.

We developed a web-based spatial system to manage information about the existing LFW properties and new applicants to the program. The system allows DBCA and regional NRM officers to view and edit the data in an integrated system, with all officers able to see updates in real-time. This makes collaboration much easier, both within each group and across all eight organisations. It also saves officer time (previously information was stored across multiple formats and systems) allowing officers to focus on the landholders and wildlife conservation.

The system is based on GRID, which was originally developed for South West Catchments Council and is currently in use in seven NRM groups, and two other whole-of-state programs (State NRM and the Dieback Information Delivery and Management System).

For LFW we worked closely with DBCA, Peel-Harvey Catchment Council (PHCC) and the other regional NRM groups to tailor this version of GRID to suit the workflow and partnership-based delivery of the LFW program. This work was completed as part of a State NRM Program funded project, managed by the PHCC and DBCA.

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