This involved reviewing three systems – the specimen management system HOLTZE, the Vegetation Site Database and the Flora NT external website – to develop an understanding of the current state.  Through workshops and interviews a baseline of the system capacity was established, as well as the strategic imperatives for the future of the systems.  This project also included considerable review of data types and data standards within these systems.

Once this was determined, an evaluation of the options for moving these systems forward was developed, that was undertaken against a robust evaluation framework, developed from the baseline.

Through an interactive process, the roadmap was then developed in conjunction with the key NT government decision making staff, so that a clear path towards the future state could be developed collaboratively.

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A number of these scanned forms were run through Clio in two runs – the first run saw the system return a lower accuracy of 73%, but after working through the forms and tuning the models in the AI system, we were able to get it to between 93% and 99% in the second run.

This approach of using a targeted and specific AI tool helped the Department of Environment, Parks and Water Security to capture information from field sheets in a much faster, less error-prone method than the current manual system that they previously employed.

You can read more about the project on our blog.

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The systems that were developed as part of this work includes:

• Data Submission – a means to deliver data into the BIO systems, which includes a data submission form that enables data providers to map their data to data standards, 
• Data Curation and Storage – the main engine of the BIO systems, this is where data is received, stored and actively curated by the BIO team members, 
• Data Delivery – delivering the key system for the interface with the BIO data, which was designed with Liquid Interactive, and
• Taxonomic Names Management – a separate system (Nomos) was developed to assist the WA taxonomic names regulators in managing taxonomic names.

This project implemented the designs and plans that were created in the previous project, and has delivered an innovative and robust biodiversity repository for Western Australia.

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• A Gap Analysis Report – reviewing the work done to date, and documenting the current state of BIO, 
• An Information Architecture Report – determining the future state for the data workflows and management for BIO, 
• A Technical Architecture Report – determining the future state of the technology that could be utilised to deliver the systems for BIO, and
• A Work Packages Report – creating a roadmap for the BIO team to use to move from the current to the future state, and to determine how best to deliver these components.

This project delivered a number of additional benefits for the BIO team, including providing support for the existing staff, advice on a range of topics and was delivered on time and budget.

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